Finance

​​​​​​​​​​The information in this section is to support sub-recipients in meeting the financial requirements of the GSRP program. This includes timelines, allocations, and forms for budgeting, reporting expenditures, and requesting reimbursement.

March 2017 Allocation and Budget Revisions

Resources:

  • 2016-2017 GSRP Overall Budget - Oakland for sub-recipients who are allocated slots to serve Oakland resident children. This will be updated in March 2017 to reflect funding for slots filled based on MSDS data.
  • 2016-2017 GSRP Overall Budget - Wayne for sub-recipients who are allocated slots to serve Wayne resident children is in process of being updated. We are awaiting confirmation from Wayne-RESA that all slots were filled.

Timelines

In the Spring a list of financial report timelines is updated for the following school year. This resource guides programs to ensure timely report submission which allows Oakland Schools to submit reports to MDE within grant required timelines.

Final Expenditure Reports (FERs)

Resources:

Carryover (CO) Forms

  • Carryover budgets are for programs that did not spend all of their 2015-2016 GSRP allocation by June 30, 2016. The funding has to be spent by June 30, 2017, or returned to the state. For this reason, we recommend programs spend in areas they know they will have expenses, like teacher and associate teacher salaries.
  • Budgets are due to Oakland Schools on September 9, 2016.

Program Allocations and Forms for Budgeting

  • 2016-2017 Budgeting Form to be completed by sub-recipients and due to Oakland Schools on September 16, 2016. This version is for those with the newer Excel software.

Resources:

Transportation Financial Allocations and Forms for Budgeting

Transportation funds for transporting children between home and the GSRP site. Allocations are made based on requests from 16-17 sub-recipients that submitted an estimate of expenses by August 15, 2016. Transportation funding for 16-17 must be spent by September 30, 2017 and cannot be carried over past that date. Transportation budgets are due to Oakland Schools on September 30, 2016.

Resources:

Fair Allocation of Costs Form

Fair Allocation of Costs Form for sub-recipients allocating expenses in any 260 function codes in any GSRP budget.

Capital Outlay Request Form

The Capital Outlay Request Form must be complete and submitted to Oakland Schools for review. Capital Outlay refers to expenditures for the acquisition of fixed assets or additions to fixed assets. For GSRP, capital outlay refers to costs in excess of $5,000 for developmentally appropriate equipment (per unit/project), building purchase and renovation cost, if needed, to meet Public Act 116 of 1973, as amended, licensing approval or to provide sufficient classroom space.  A capital outlay request must be submitted by the ISD.  Prior approval by MDE is required before the funding for the item is obligated. Sub-recipients will not be reimbursed for Capital Outlay costs that have not had prior approval from MDE.

Invoice Forms for Community Based Programs (CBOs)

 Each invoice from a Community Based Program must include the following 3 items:

  1. Cover letter​ that includes the:
    • PO number
    • Logo
    • Address
    • Telephone Number
    • Total that aligns with the other two documents
    • Date
    • Signature
  2. Report from the financial system of the CBO that has a:
    • Summary of expenses that align with the expenses on the Expenditure Report
    • Total that aligns with the other two documents
  3. Expenditure Repor​t​​ that:
    • Records the approved budgeted line items in the description and amount in the budget column
    • Has a total that aligns with the other two documents

Expenditure reports can be submitted any time. Payments will be dispersed in-line with the 30-day terms in the contract and related to Oakland Schools check-run dat​​es​. CBOs must invoice at least once every three months.